JOINING AND CHILD SAFETY MEMBERSHIP AGREEMENT
TERMS AND CONDITIONS OF MEMBERSHIP
We are extremely excited and consider ourselves privileged to be working with you and your young actor.
This agreement sets out the terms and conditions that will govern the relationship between us, The Young Actors (Group) Limited (“The Young Actors Group”, “we”, “our”, “us”) and you the parent/guardian (“Parent”, “you” or “your”) and is valid at all times whilst the young actor (“Young Actor”) is enrolled in any of The Young Actors Group classes or activities and until such time as written notice is given in accordance with these terms and conditions.
By enrolling your child with The Young Actors Group, you accept these terms and conditions and our Privacy Policy which is available on our website www.theyoungactorsgroup.com (“Website”). We may update these terms and conditions and our Privacy Policy from time to time.
OUR PART
i) All The Young Actors Group staff are DBS checked and adhere to child protection laws and policies. A copy of our child protection policy is available on request.
ii) We will endeavour to inform you of all aspects of our class/workshop/performance dates and times in which your Young Actor is involved/participating.
iii) We reserve a right to change dates, times and locations of our workshops/classes or performances. Class teachers are subject to change from time to time without notice.
iv) We aim to respond to all correspondence within 48 hours, safe for any public holidays in which case the respond time may be longer.
v) We do not accept responsibility for any loss of, damage to any personal property belonging to you or your Young Actor, unless such damage or loss was caused by gross negligence of our staff.
vi) We accept each Young Actor on the assumption that he/she is in good health and it is the Parent’s responsibility to advise us of any medical complaint or history of your Young Actor.
vii) The liability of The Young Actors Group and its staff in respect of any damage, loss or injury is restricted to class/workshop/performance time only and then only to gross negligence. The aggregate of our liability for any loss, damages, costs or expenses shall not exceed an amount equal to the invoice value for the services provided to you. Without prejudice to other terms of this agreement, we will not be liable for any economic losses, indirect losses, consequential losses and any losses to third parties.
viii) We do not accept liability for any loss or expense that you may incur due to circumstances beyond our control, including but not limited to delays in public transport, adverse weather, sickness, bereavement, strikes or other industrial action, terrorism, fire or riot.
ix) All photographs and videos taken of your Young Actor will be used only for marketing purposes including through social media, websites, print advertising and digital marketing. The photographs taken are likely to be group shots for the Website or photographs of the showcases/performances that we might use on flyers or the Website. Unnamed/untagged photographs may also appear on our social media platforms, including but not limited to Facebook, Instagram and Tw.
x) The personal data (as defined in the Data Protection Act 2018) of a Young Actor and Parent is used in accordance with our Privacy Policy which is available on our Website.
xi) From time to time we may need to cover a class with a different director. We will endeavour to give you as much notice as possible. No refunds will be given for a change in director during the term. If a new term is starting, a trial session with a new director is allowed prior to committing to the new term.
xii) If requested, we will provide you with termly feedback reports pertaining to you Young Actor’s involvement in The Young Actors Group. We believe in constructive criticism and will always look to give your Young Actor an area to develop.
xiii) We will inform you of any happening within the designated workshop/class/performance times that resulted in a physical injury to your Young Actor and adhere to first aid procedures.
YOUR PART
xiv) Enrolment of a new Young Actor: To apply for a place for a new Young Actor in a The Young Actors Group classes/workshops, the Parent must agree to the terms of this agreement and submit an application form online. Each place is allocated on the first come first basis.
xv) Fees: The fees are payable online via our Website. All fees include value added tax. A full cost of classes must be paid prior to the second week of attendance for each term, unless a flexible payment option is agreed whereby the fees are paid by monthly instalments in which case the first instalment must be paid before the start of the second week of attendance for each term. All fees are non-refundable and sessions missed for any reason will not be refunded.
xvi) Monthly Payments: You agree that from January 2019, all recurring payments will be debited from your bank account on the 10th of each month. You understand that this does not affect how much you pay per term.
xvii) Late Payment: You agree that if payment is not made by the 2nd week of attendance in the classes in each term or you fail to adhere to the monthly payments, we reserve a right to charge £5 administration fee which will be charged on every 3rd day from the date the payment fell due until the payment is made in full including the administration fees. If a payment is not made within 3 weeks from the start of the relevant term, we reserve a right to refuse entry to your Young Actor and the Young Actor will no longer be able to participate in our classes/workshops or performances.
xviii) Cancellation: All fees for the term (a minimum of 4 monthly payments or payment in full) must be paid for the term prior to cancelling any online monthly payments.
xix) Notice: You may give notice of your Young Actor leaving The Young Actors Group. Such notice must be in writing and must be received no later than 14 days prior to the start of any term. If the written notice is not received within that time, an additional month’s payment (calculated pro rata at a quarter of the full term price) will be payable. If notice is given after the term has started half a term’s fees must be paid. If you have joined for the term but decide to leave midway through the term then full payment for the term must be made.
xx)Attendance/Availability: You agree to inform us when your Young Actor is unable to attend any workshop/class day. You agree to inform us within reasonable time if your Young Actor is unable to attend a showcase or performance to enable us to arrange for a substitute or make other necessary arrangements.
xxi) Snacks/Drinks: You will ensure that your Young Actor will attend each workshop/class with a snack and drink. We do not allow peanuts.
xxii) Drop Off/Pick Up Times: Your Young Actor must be dropped off and picked up on time at the beginning and end of each of their session.
xxiii) Written Permission: No Young Actor is allowed to leave the class/workshop or performance unattended without prior written permission signed by the Parent.
xxiv) Special Attention and Medical Needs: You agree to provide The Young Actors Group with any information relating to specific medical needs or attention that your Young Actor may require during classes/workshops/performances.
xxv) Medical Emergency: You grant permission to the staff of The Young Actors Group, to take first aid or emergency measures as considered necessary for the care and protection of your Young Actor while under the supervision of The Young Actors Group. In some medical situations we will need to contact the emergency services before contacting the Parent. In case of medical emergency, you agree for your Young Actor to be transported to an appropriate medical facility by the local emergency unit for treatment, if the emergency unit deems it to be necessary. The Parent is liable for the costs and expenses of any medical treatment given to their Young Actor. You agree to hold harmless from any and all liability The Young Actors Group, its officers and employees both in their professional and personal capacity for any damage, loss or injury resulting from or connected with your Young Actor’s participation in classes/workshops, performances or special events held by The Young Actors Group, save where they resulted from gross negligence.
xxvi) Marketing: You agree for The Young Actors Group to use images of your Young Actor for marketing purposes including through social media, websites, print advertising and digital marketing (see paragraph ix for more details).
GENERAL
xxvii) These terms and conditions and any documents referred to herein constitute the entire agreement between you and us in connection with your registration or use of our services superseding any prior agreement between you and us.
xxviii) You agree that you have entered into these terms and conditions without reliance on any representation, warranty or undertaking by us which is not set out expressly in this agreement.
xxix) We shall not be under any liability for any failure to perform any of our obligation under these terms and conditions if we are prevented from or delayed in doing so due to any circumstances beyond our reasonable control.
xxx) A person who is not party to this agreement or and documents referred to herein shall have no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any of its terms.
xxxi) The English courts shall have exclusive jurisdiction over any claim arising from, or related to, use of our services.
xxxii) This agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.